An organization that has applied or will apply for a grant. Same as sub-recipient or sub-grantee. Read more...
Expense
An expense is recorded by an applicant. It is also called an "Transaction". They may include force account, material, rental, contracts, etc.
Grant
Within Tempest-GEMS a grant is typically a "sub-grant", specifically a grant between the state granting agency and the applicant. Throughout U.S. federal documentation the words vary. Tempest-GEMS standardized on the phrase grant for simplicity.
FEMA Public Assistance (FEMA PA) historically used the phrase "project worksheet" or "PW" to describe a grant. The phrases PW and Project Worksheet are still used although more typically replaced by "sub-grant" on formal reports.
Grant Administration
The state-side of reviewing Requests from Applicants, processing reimbursements, extensions, etc. Tracking the flow of state funds, producing state-level reports to federal granting agency.
Grant Management
Activities related to managing grants from the sub-recipient's perspective: entering transactions, uploading documents, tracking force account. Duties also include reviewing the completeness of activities by using various scorecards and quality assurance tools within Tempest-GEMS. Within Grants Management, the flow of cash is viewed from the applicant's perspective. Revenue is funds flowing from the state or FEMA. Expense are funds going to vendors or employees, entered as "transactions".
Organization
Tempest-GEMS uses Organizations to setup users and establish security rules, and settings.
There are four types of Organizations:
- Applicant
- State Grantee Agency
- Consultancy
- State-wide Consultancy
Payment
A Payment is funds that are disbursed from the State to a sub-recipient. The sub-recipients sees these as "Revenue" in the grants management module.
Program
A Program has a specific and unique meaning when related to Tempest-GEMS. It is the intersection of a grant program plus its related triggering event. For example, FEMA Public Assistance is a grant program. Within Tempest-GEMS, FEMA PA for Hurricane Maria is a "program".
A Program is a means of grouping related grants. Think of it as a folder or a filing system.
- First, you open the Applicant.
- Then you identify which Program: FEMA PA + Disaster
- Then select the Grant
If not tied to a disaster declaration, the Program may be link with a funding year or other means of grouping. Programs related to exactly one grant type such as FEMA PA, FEMA HMGP, HUD CDBG-DR, etc.
Revenue
Within the Grant Management module, Revenue are funds that come into the applicant such as payments made by FEMA or the State.